Tips to handle multiple Short duration projects of similar products
When there are number of projects involved with following activities
1. Design, engg, manufacture, inspection, supply and erection
2. Manufacture, inspection, supply and erection only
3. Manufacture and supply only
Product Management
1. Keep the design modular for all products so the parts are interchangeable for a number of variations and also the raw materials are common
2. Keep the common items under production all times
Project Management
1. Prepare list of jobs to be executed in the month and circulate to all concerned
2. Identify the type of the project depending on nature of job
3. Identify the client and the process involved in execution
4. Prepare list of jobs where inspection is involved
5. Mark all common critical correspondence to all concerned
6. Prepare list of critical jobs where full time attention is required
7. Monitor the approvals and on readiness of materials arrange inspection
8. Seek dispatch clearance and forms where applicable
9. Arrange to submit bills, guarantees, inspection documents in time
Planning, Supply & Dispatch Management
1. Enter in to rate contract for the items required throughout the year with an option to review prices for change in market condition.
2. Monitor trend of raw materials and general condition in market
3. Prepare production and material planning
4. Identify the type of the common supply items involved in the projects
5. Release indents – if specific mark copy to all concerned
6. Release purchase orders with staggered delivery to match with dispatches
7. Plan dispatch of materials with intimation to all concerned to prepare for unloading and plan other connected activities
Quality Management
1. Prepare test plans identifying tests required, quantum of inspection, acceptance criteria, frequency and scope of inspection depending on type of product
2. While releasing the purchase orders and indents mention the requirement of inspection
Logistics Management
1. Identify the transporters and enter into yearly contracts
2. Plan single / multiple location dispatches in one route so as to utilize full capacity of vehicle
3. Intimate all concerned the pattern of loading and identification marks for multiple dispatches and probable date of reaching destination
Site Management
1. Keep list of the jobs involved with person concerned with all critical details of the projects with time frame
2. Identify the resources required for the execution of job in time
3. Understand the client and his processes for record keeping, storage, execution, payment, closure of contract, collection of forms
4. List out the statutory requirements like labor license, PF, Insurance etc;
5. Identify / appoint execution team who can deal with client
General
1. Keep list of all jobs in hand with completion period
2. Keep critical documents like certificates, approvals, standard drawings etc; on line
3. Create portal through internal network to review and enter order, monitor status of project, MIS, collection, keep records of project
4. Keep connected through mail with client and people involved in project all time.
5. Know your customer/vendor/stake holder – His strength and weakness
